NetRecruit Specification

Candidates Database

• Storage for: Candidate details, CVs (from database or filesystem), skills, and interviews.
• Skills are categorised within 6 configurable key areas, with limitless choices, graded according to experience and position on front sheet. Automatic skills extraction from CV.
• Process CV in MS Word, Wordpad, or any suitable word processor.
• Workflow assistance for CV processing and routing to relevant consultants.
• Full notes support for internal use and “front-sheet” generation.
• CVs and front-sheets of selected candidates emailed to interested client.
• Support to process and register emailed CVs from any Internet job board.

Candidate Search Capabilities

• List all candidates matching a given skill set, availability date, salary requirements, region, lead source, contractor or permanent. Matches ranked by score.
• Search skills either from keyword list or Boolean expressions.
• Search skills in database, keywords in free-text, or unregistered documents in file-system.
• When viewing CV keywords from search are highlight.
• List all vacancies matching a given candidate.
• List all (new) candidates matching the skills of any live vacancy, identifying “hot” candidates.
• Filter and list all activities matching given condition and date range.
• Hyperlink throughout program to appropriate candidate, client, or vacancy.
• Search “Planet Recruit” for suitable candidates, with automatic download and registration.

Candidate Communications

• Record all interactions (past and future) with candidate including calls, letters, emails, and interviews.
• Create letters from generic templates, either for one candidate or bulk mailing for a given selection.
• Support for maintaining regular contact by phone or email.
• Generate personalised emails listing up to 5 relevant vacancies in bulk to candidates.

Clients

• Storage for: Client Details, multiple contacts per client, vacancies, and activities (calls, letters, emails etc), and interviews arranged.
• Search all clients within a given region, industry type, consultant, company name, contact name.
• Create and store one-off letters, or bulk letter generation using Word templates.
• Support for maintaining regular contact by phone or email.
• Tracking of terms-and conditions acknowledgement.
• Filter and list all activities matching given condition and date range.

Vacancies

• Store vacancy details, skills (any number of “must have” or “nice to have” skills).
• Search all candidates having skills and salary expectations matching these requirements.
• Link to job spec document and “front sheet”.
• Record all activities and interviews associated with a vacancy.
• Search database for all suitable candidates with appropriate skills, locality, salary expectation and availability. Ranked according to eligibility.
• Workflow assistance to bulk-email suitable candidates, and only submit those replying to email.
• Email replies and rejections processed automatically from Outlook.
• Full note-taking support against vacancy, and client.
• Vacancies uploaded to own web site, or distributed to any Internet job board.

Interviews

• Emails generated for candidate interviews including directions, and client/vacancy information.
• Client confirmation emails generated.
• Reminder and follow up prompts provide in to-do lists.
• Track interview success through to invoice generation.

Consultants / Teams

• Password controlled access to program functionality. Database secured against unauthorised copying.
• Consultants (unlike managers) can only access their own clients.
• Candidates not of interest by one consultant can be passed to other teams for consideration.
• Detailed “To Do” lists generated by receipt of new candidate details, interviews, and cold-call schedules.

Other Functions

• Update email / job site processing rules from Internet.
• Backup database.
• List activities (client/candidate) of any type, date range, done/pending.
• Email front sheets and attached CVs of multiple candidates to a given client.
• Email front sheets and attached CV of a given candidate to multiple clients.
• Email skills update message to selected candidates, including summary of skills and 5 vacancies they could potentially match.
• Generate invoices from placements. Manage receipts. Debtors listing. Debtors letters.
• All look-ups (e.g. skills, lead sources, industry types etc) are configurable by managers.

Reports

• Summary analysis of consultant and team activity including calls made, new registrations, interviews, placements, and fees generated between any two dates.
• Detailed listing of interviews, offers, acceptances, starts, invoices, receipts, and client debtors between any two dates.

Technology

• Fully paper-less operation.
• License free: does not require Microsoft Office on each machine
• High Performance using either the license-free MSDE database, or Microsoft SQL Server.
• Mass CV document-search using Microsoft Search (Windows 2000 platform only).